Event Planning for Geeks

Location: D135 Level: Novice
Average rating: ***..
(3.73, 11 ratings)

Event Planning for Geeks is back with even more resources for event organizers from beginners on up! We’ve expanded our successful talk from last year’s OSCON into a full three-hour workshop.

If you’ve ever thought about hosting a code sprint, hackathon, (un)conference or workshop, this talk is for you. We’ll give you an overview of what you need to know to execute a successful event, including:

  • assembling and organizing your planning team
  • identifying and securing a venue for your event
  • how to get money and pay for things
  • volunteer recruitment and management
  • determining your event format and creating your event’s schedule
  • advertising your event
  • tickets and registration
  • insurance, liability and what to do when things go wrong
  • deciding on must haves and nice-to-haves (e.g. food, wifi, etc)
  • dealing with venue logistics (space, sound, power, etc.)
  • codes of conduct, after parties, considerations for serving alcohol
  • how to keep the momentum once your first event is over

Attendees will also receive copies of our event planning handbook and links to examples of how we run specific events like Open Source Bridge and Ignite Portland.

Photo of Christie Koehler

Christie Koehler


Christie is an experienced software engineer and community organizer. She works for Mozilla as a Web Product Engineer and is very active in her local tech community. Christie is co-chair of the annual Open Source Bridge conference, a co-founder and secratary of the Stumptown Syndicate, a technology education non-profit, and runs both Code N Splode and Women Who Hack, user groups for women in technology.

Christie lives in Portland, Oregon with her wife, four cats and a dog. Her non-tech activities include Hatha Yoga, cycling, hiking, folding origami and cooking yummy vegan food.

Photo of Audrey Eschright

Audrey Eschright

Recompiler Media

Programmer at Elevated Code working with Ruby, Rails, and occasionally iPhone development.
Writer of essays, recipes, horror comics, and knitting patterns.
Photographer working with digital and film cameras, including Polaroid, Holga, and pinholes.
Community organizer of unconferences like WhereCampPDX, and co-founder of Open Source Bridge.
Core team member of the infamous Calagator.
Agitator for a variety of grassroots local tech.

Photo of Sherri Koehler

Sherri Koehler

Samatha Yoga / Open Source Bridge / Ignite Portland

Sherri Montgomery is a systems analyst for Mentor Graphics. As a member of the Business Intelligence team she makes huge data sets meaningful, cultivates order, grows projects, engages users, facilitates teams, and spends a great deal of time immersed in a sea of metadata, surfing the semantic layer.

In her spare time Sherri helps put on Ignite Portland and manages conference logistics for Open Source Bridge. She also meditates, makes awesome vegan food, creates art for trade, teaches Hatha Yoga and hikes. Sherri can often be found teaching yoga to geeks at conferences she participates in.

Comments on this page are now closed.


Dario Guzik
07/16/2012 2:26pm PDT

I really enjoyed the talk. I would loved to have time for more practical exercises


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